Buying new hardware and software consists of the following steps:
- Recommendation and approval from IT
- Approval from Finance
- Purchase
Recommendation and Approval from the IT Director
Before making a major hardware or software purchase, submit a ticket to ithelp@sparc.co for advice and approval. This is to ensure that the IT department has an accurate picture of inventory and an understanding of all technology being utilized across the organization. Examples of major hardware include:
- Desktops
- Laptops
- Tablets
- Monitors
- Printers
When beginning a dialog about new hardware or software, include information like:
- Background about the need behind the purchase
- Who will use it and where it will go
- Any specific technical specifications like size, computing power, etc..
- Similar solutions you've seen elsewhere
Smaller accessories, like keyboards and mice, can be purchased directly without IT's approval via the easiest purchasing channel.
Approval from Finance
Next, reach out to Finance for approval. In some cases, your supervisor will assume this responsibility. If you're unsure whether you should submit the request, reach out to your supervisor. For instructions on submitting requests to Finance, reach out to that team for current procedures.
Purchase
Once Finance approves your request, choose the most efficient purchasing channel. Generally, this is whoever is in charge of purchasing for your department, but occasionally for large purchases like laptops, it will be IT. If you're unsure how to make your purchase, reach out to your supervisor.
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